OpenKM SaaS
Keep files secure and easy to find, control who can access them, and send documents for review or approval. Add OCR, automation, integrations, and AI as your needs grow.
✓ Monthly or yearly billing. Upgrade as you grow.
Find the right starting point
Simple, scalable SaaS plans
Start with the outcome you need. Review administration and technical details below when you are ready.
Essential document management for teams that need one secure place to organize and find files.
Structured document management for teams that need metadata and assisted approval processes.
Self-managed document operations for organizations that need greater control and advanced automation.
Corporate solution
Choose Business when your organization requires a dedicated environment, corporate-scale requirements, custom automation, integrations, or specialized implementation. Users, storage, responsibilities, services, pricing, and timing are defined after discovery and documented in a proposal.
Prices are in USD. All plans require a 12-month commitment. Monthly billing is paid in 12 monthly installments; annual billing is prepaid and includes one month at no additional charge. Extra storage is $5 per 10 GB/month or $50 per 10 GB/year. A compatible third-party AI subscription must be supplied and paid for by the customer when AI integration is used.
Interactive plan selector
Answer six simple questions. You will receive an immediate, private recommendation without providing contact information.
Platform administration
This is the main operational difference between the plans.
| Plan | Best for | Who administers the platform | How changes are handled |
|---|---|---|---|
| Starter | Organizing and centralizing documents | OpenKM Hub | On-Demand Services |
| Professional | Structuring documents and basic approvals | OpenKM Hub | On-Demand Services |
| Advanced | Automation with greater independence | Customer, or OpenKM Hub when requested | Self-managed or On-Demand Services |
Plan details
Capabilities are grouped by business purpose so you can compare plans without reviewing one long table.
| What you receive | Starter | Professional | Advanced |
|---|---|---|---|
| Minimum users | 2 | 5 | 10 |
| Included storage | 100 GB | 200 GB | 500 GB |
| Access domain | dms.openkm.app | dms.openkm.app | customer.openkm.app |
| Company logo | — | — | Included |
| Business outcome | Starter | Professional | Advanced |
|---|---|---|---|
| Organize and store documents | Included | Included | Included |
| Search, preview, version, audit, and save queries | Included | Included | Included |
| Share documents through secure links | Included | Included | Included |
| Capture and index supported documents | Included | Included | Included |
| Business outcome | Starter | Professional | Advanced |
|---|---|---|---|
| Control access by user, group, and role | On-Demand configuration | On-Demand configuration | Self-managed or On-Demand |
| Organize by category and document type | On-Demand configuration | On-Demand configuration | Self-managed or On-Demand |
| Find by client, date, number, or other metadata | On-Demand configuration | On-Demand configuration | Self-managed or On-Demand |
| Group related records in electronic case files | On-Demand configuration | On-Demand configuration | Self-managed or On-Demand |
| Business outcome | Starter | Professional | Advanced |
|---|---|---|---|
| Route documents for approval (OKMFlow) | — | Up to 5 through On-Demand Services | Unlimited; self-managed or On-Demand |
| Automate document-centered work | — | Basic through On-Demand Services | Advanced; self-managed or On-Demand |
| Capability | Starter | Professional | Advanced |
|---|---|---|---|
| Electronic signature integration | Available On-Demand | Available On-Demand | Self-managed or On-Demand |
| Business application integrations | Available On-Demand | Available On-Demand | Self-managed or On-Demand |
| Artificial intelligence integration | — | — | Available with the customer’s compatible AI subscription |
| Specialized professional services | Available On-Demand | Available On-Demand | Available On-Demand |
Starter and Professional are managed SaaS services. Advanced gives the customer control of day-to-day platform administration. OpenKM Business is evaluated separately as a dedicated corporate solution. Migration, integration work, workflow design, training, customization, development, consulting, and project management are included only when expressly stated in a proposal.
One platform. Your way of working.
Bring scattered files into one controlled system, make information easier to find, and replace unclear handoffs with visible, repeatable processes. Start with the business problem, then select the capabilities and services required to solve it.
Keep business files in one secure place where authorized people can organize, version, preview, share, and find them.
Explore solution →Send documents to the right people for review or approval, apply business rules, and see every step in the process.
Explore solution →Convert supported scans into searchable text and capture key information for indexing or processing.
Explore solution →Use authorized content to classify documents, extract information, create summaries, and find relevant answers.
Explore solution →Manage retention, permissions, audit history, and records controls that support your organization’s compliance program.
Explore solution →Exchange documents and information with shared folders, email, ERP, CRM, and other business applications.
Explore solution →Keep agreements, versions, owners, review status, and important dates organized and visible.
Explore solution →Built for real work
Capture invoices, extract data, and route approvals with less manual handling.
Centralize agreements, manage versions, and keep obligations and reviews visible.
Control policies, evidence, audits, and regulated records with confidence.
Bring documents, email, metadata, and workflow together around each case.
Professional services
Your SaaS plan provides access to the included software capabilities. Analysis, migration, configuration, workflow design, integrations, customization, training, consulting, and project management are professional services that are scoped and quoted separately.
Configure users, permissions, metadata, document structures, and standard settings for your requirements.
Move documents and related information from shared drives, legacy systems, or other repositories.
Analyze, design, configure, test, and deploy document-centered business workflows.
Configure recognition, extraction rules, document types, validation, and capture processes.
Connect OpenKM with other applications or develop requirements outside the standard product.
Prepare administrators, end users, and project teams with focused guidance and training.
Not sure what you need? Tell us about your documents, users, process, and timeline. We will recommend the appropriate next step.
A focused path forward
Clarify users, documents, processes, integrations, security, budget, and timeline.
Show the capabilities that matter using a realistic workflow—not a generic feature tour.
Define licensing, support, professional services, responsibilities, and next steps.
Let’s make your documents work harder.
Share your use case, document volume, users, deployment preference, integrations, and timing. We’ll identify the right next step.