One central location
Bring documents from separate folders and teams into a structured online repository.
Document management software
Keep business documents organized, protected, and easy to find.
OpenKM gives your team one place to store and work with contracts, policies, case files, and other important content—without relying on scattered folders or uncertain versions.
Core capabilities
The essentials for everyday document control.
Fast, focused search
Search document text and use details such as customer, date, status, or document type to narrow the results.
Version history
See how a file has changed and help employees work from the right version.
Permissions
Decide who can view, edit, download, or manage content according to their responsibilities.
Browser preview
Open supported file types for a quick review without downloading every document.
Activity history
Review recorded document events when you need to understand what happened and when.
Practical applications
A practical home for the documents your team uses every day.
Contracts and agreements
Keep signed files, working drafts, correspondence, and key details together.
Policies and procedures
Give employees a dependable place to find approved operational guidance.
Customer and case files
Group related records around a client, project, matter, or service request.
A complete document program may also use OCR for searchable scans, document workflow automation, and records and retention controls.
A sensible starting point
Start with a structure people can understand and use.
Identify what belongs
List the document types, users, access needs, volumes, and business rules that matter.
Test a working model
Set up a representative sample and confirm that filing, permissions, and searches make sense.
Prepare the rollout
Agree on responsibilities, migration, configuration, training, and how the new structure will be maintained.
Scope note: The selected SaaS plan includes only its stated software features. Migration, advanced configuration, training, workflow design, integrations, customization, consulting, and project management are professional services scoped and billed separately unless expressly included in writing.
Frequently asked questions
Important details before you choose a plan.
Does the subscription include moving our existing files?
Not unless it is expressly included in writing. Reviewing, preparing, mapping, testing, and migrating existing content are professional services.
Can different teams have different access?
Yes. OpenKM supports permission-based access. The exact security structure should be confirmed during discovery and configuration.
Can we add workflow, OCR, or AI later?
Yes, when supported by the selected plan and validated for your requirements. Configuration and related professional services may be quoted separately.
OpenKM SaaS
Give your team a better place to work with documents.
Compare plans or tell us how many people, files, and departments you need to support. We will help you identify a practical starting point.