Document classification
Suggest a document type or destination based on its content, then apply the approved filing process.
AI document management
Use AI to understand documents, not just store them.
OpenKM can apply AI to everyday document work: identifying content, capturing useful details, preparing summaries, and helping people find relevant information. Your team stays in control of access, review, and final decisions.
Core capabilities
Put AI to work on clear, useful tasks.
Data extraction
Identify selected names, dates, reference numbers, amounts, or other details for review and reuse.
Document summaries
Create a short overview of longer material so an authorized user can understand the main points more quickly.
Intelligent search
Help people discover relevant content and answers across information they are permitted to access.
Content assistance
Support tasks such as tagging, comparison, or identifying important language when the use case has been validated.
Governed access
Keep repository permissions and document controls at the center of how people reach business information.
Practical applications
Start where reading and handling documents takes too much time.
Invoices and business forms
Capture selected fields, suggest a category, and prepare the document for the next review or approval step.
Contracts and policies
Produce a concise overview and help authorized users locate clauses, obligations, dates, or related material.
Case and project files
Make large collections easier to explore by connecting questions with relevant content and document context.
AI document tasks can draw on OCR and captured text, controlled document management, and validated system integrations.
A sensible way to begin
Test one document task before expanding the use of AI.
Choose the task
Define the document type, the desired output, who will use it, and what business problem should improve.
Test real examples
Evaluate representative files, expected answers, security needs, and the level of accuracy the process requires.
Keep people accountable
Decide when a person must verify the result, correct information, approve an action, or handle an exception.
Scope note: AI output can be incomplete or incorrect and should not replace appropriate human review, professional judgment, or required approvals. Availability depends on the selected plan, configuration, content, language, source quality, security requirements, and supported AI service. AI setup, prompt or process design, testing, integrations, advanced configuration, customization, training, consulting, development, and project management are professional services unless expressly included in an approved proposal. Third-party AI usage or account charges may apply.
Frequently asked questions
Important details before you choose a plan.
Does AI make every document process automatic?
No. A useful implementation defines a specific task, tests it with realistic documents, and keeps human review where errors could affect a decision, obligation, payment, or regulated activity.
Can people ask questions about stored documents?
Intelligent search or question-based access may be available for authorized content, depending on the selected plan and validated configuration. Results should be checked against the source documents.
Will OpenKM train an AI model with our documents?
That should not be assumed. The design depends on the approved AI service, account arrangement, security requirements, configuration, and written scope. Data handling must be reviewed before implementation.
Is AI configuration included in the subscription?
Only the features and limits stated for the selected plan are included. Analysis, setup, testing, specialized prompts, process design, integrations, and other implementation work are scoped separately unless included in writing.
OpenKM SaaS
Bring us one document task worth improving.
Tell us what your team reads, extracts, sorts, or searches for today. We can review the documents, expected result, users, security, volume, budget, and timeline before recommending an approach.